Carter County Commissioners
Regular Meeting
August 10, 2009
County Commissioners Board Room
The agenda for the meeting was timed stamped August 7, 2009 at 8:49 AM in the County Clerk's Office and can be seen Monday thru Friday from 8:00AM to 5:00 PM. The agenda was posted on the south door of the Carter County Commissioners Office on the Court House Annex.
The meeting was called to order by Bill McLaughlin at 9:00 AM. Members present were Bill McLaughlin, Kevin Robinson and Dale Ott. Minutes were taken by Cynthia Harmon, Carter County Clerk. Others present at the meeting were Jerry Benson and Karen Volino.
Ott made a motion to approve the agenda second by McLaughlin. Vote: McLaughlin, Robinson and Ott vote yes.
No public comments were made.
McLaughlin made a motion to approve the minutes of the regular meetings held on August 3, 2009 second by Ott. Vote: McLaughlin, Robinson and Ott vote yes.
McLaughlin made a motion to approve a transfer from District 1 M&O into Capital Outlay for $100,000.00, second by Ott. Vote: McLaughlin, Robinson and Ott vote yes.
McLaughlin made a motion to approve disposing of equipment second by Ott. Vote: McLaughlin, Robinson and Ott vote yes. County Sheriff: 2008 Ford Crown Vic Police Car, sn 2FFAFP71VX8X124594 sold to City of Wilson – 2008 Ford Crown Vic Police Car , sn 2FAFP71V38X161261 sold to Carter County Assessor - District 1: 1997 Mack Dump Truck, sn 1M2P267C2VM029507 sold to Johnston County – 1998 Mack Dump Truck, sn 1M2P267C8WM037158 sold to Johnston County – Treasurer: Gateway Computer sn 1098378316 transferred to County Commissioners Office – District Attorney: all items sold or junked at county auction 2 Hard Drive Edge System, sn 002100 & 00295, HP Computer, 4 Desk jet printers, sn CN56A1H2QR, US6AE14075, US748120TQ, US74812OTQ, 4 HP Laser Jet Printer, sn USFC278709. USF8168996, USFB149125, USFB149124, Okidata Printer sn 403A0139104, 2 IBM Hard Drive, sn 728053930, 2 Monitor sn P345LAKSP, Dictaphone, sn 280939558, Calculator, sn 104449.
Robinson made a motion to accept the bids for the shelving units received from Southwest Solutions for manual system base bid of $82,988 at the recommendation of the Court Clerk, Karen Volino and she wanted to add the option of a t-rail for $19,698.00 second by Ott. Vote: McLaughlin, Robinson and Ott vote yes.
McLaughlin made a motion to approve the bid for a new dump truck from Bruckner Truck for $102,360.00 second by Ott. Vote: McLaughlin, Robinson and Ott vote yes.
Ott made a motion to approve advertising for bids for a flat bed dump truck, second Robinson. Vote: McLaughlin, Robinson and Ott vote yes.
Robinson made a motion to approve the permit application from Plains Pipeline LP for boring under Austin Road in Section 15 T2S R3E to bore only, second by Ott. Vote: McLaughlin, Robinson and Ott vote yes.
Ott made a motion to approve payment for project BRF-NBIL (223) CO Tributary to Walnut Bayou, second by Robinson. Vote: McLaughlin, Robinson and Ott vote yes.
McLaughlin made a motion to approve the following monthly appropriations, second by Ott. Vote: McLaughlin, Robinson and Ott vote yes. County Highway - $366,230.43, Health Department - $14,622.59, Health Special Events - $105.00, Sales Tax Revolving -$200,040.68, County Roads & Improvement - $259.36, Go Bond -$9.25, Mortgage Certification Fees -$990.00, Mechanic Liens Fees - $12,002.00, Preservation Fees -
$11,600.00, Sheriff Service Fees -$20,665.34, Sheriff Board of Prisoners - $69,483.69, Enhanced 911 - $18,581.81, Court Clerk Revolving Fees - $5,155.10, Court Fund Payroll - $668.72, Fire Department Sales Fees - $166,831.72, FEMA - $5,000.00, Assessor Revolving Fees - $611.50.
Robinson made a motion to cancel the previous agreement with RD Williams and Company Co for the lease on the Gene Autry Cemetery in Section 13 T3S R2E after RD did not honor their agreement and leased to Chesapeake Operating for $350.oo per net mineral acre and a 3/16th royalty interest with a three year term, second by Ott. Vote: McLaughlin, Robinson and Ott vote yes.
Ott made a motion to approve the county officer reports for the County Clerk, the County Assessor, the County Treasurer, the Election Board and Sheriff Department second by Robinson. Vote: McLaughlin, Robinson and Ott vote yes.
Robinson made a motion to approve requisitions for county highway, general government and all cash accounts, second by Ott. Vote: McLaughlin, Robinson and Ott vote yes.
McLaughlin made a motion to approve the purchase orders for county highway, general government and all cash accounts, second by Ott. Vote: McLaughlin, Robinson and Ott vote yes.
No new business was discussed.
Ott made a motion to adjourn second by McLaughlin. Vote: McLaughlin, Robinson and Ott vote yes.
**********************************************************************
Approved this 17th Day of August, 2009.
SINCERELY
_______________________________
CHAIRMAN
BOARD OF
ATTEST: CYNTHIA HARMON
CARTER
_________________________________