Carter County Commissioners
Regular Meeting
January 4, 2010
County Commissioners Board Room
The agenda for the meeting was timed stamped December 31, 2009 at 8:57 AM in the County Clerk's Office and can be seen Monday thru Friday from 8:00AM to 5:00 PM. The agenda was posted on the south door of the Carter County Commissioners Office on the Court House Annex.
The meeting was called to order by Bill McLaughlin at 9:00 AM. Members present were Bill McLaughlin, Kevin Robinson and Dale Ott. Minutes were taken by Cynthia Harmon, Carter County Clerk. Others present at the meeting were Jerry Benson and Paul Tucker.
McLaughlin made a motion to approve the agenda second by Ott. Vote: McLaughlin, Robinson and Ott vote yes.
No public comments were made.
Ott made a motion to elect Kevin Robinson as Chairman and Dale Ott as Vice Chairman of the Board of Carter County Commissioner for 2010, second by McLaughlin. Vote: Robinson, Ott and McLaughlin vote yes.
Robinson made a motion to approve the minutes of the regular meeting held on December 28, 2009 second by Ott. Vote: Robinson, Ott and McLaughlin vote yes.
Ott made a motion to approve the bid from Chickasaw Personal Communications for Radio for a Radius CM200 for $515.00 and a Radius CM300 for $595.00, second by McLaughlin. Vote: Robinson, Ott and McLaughlin vote yes. The other bid received was from Shipman Communications for a 60 watts at $1,408.00 and for a 25 watt for $345.00.
Ott made a motion to approve a used 2006 Toyota Tundra from Hill Country Cars for $17,813.00, second by McLaughlin. Vote: Robinson, Ott and McLaughlin vote yes.
Robinson made a motion to approve an update of the County EOP to reflect current contact information and add Commissioners district map, second by Ott. Vote: Robinson, Ott and McLaughlin vote yes.
Ott made a motion to approve the project #BRF-NBIL (222) Co, JP NO 26848(05) Walnut Bayou in the amount of $9,942.08 for geotechnical services, second by McLaughlin. Vote: Robinson, Ott and McLaughlin vote yes.
Robinson made a motion to enter into executive session concerning Shawnda Maxwell v. Carter County, a political subdivision by being sued in the name of the Board of County Commissioners of Carter County, etal. Case No. CIV-09-216-RAW. On the advice of legal counsel, possible Executive Session for the purpose of confidential communications between the Board of County Commissioners of the County of Carter and its attorney concerning the federal lawsuit previously referenced. Legal counsel advises that public disclosure of these confidential communications would likely seriously impair the ability of the Board and its attorney to properly process and defend this litigation. As such, the communications in the Executive Session are confidential. Authority: Title 25 OS, §307(B)(4)., second by McLaughlin. Vote: Robinson, Ott and McLaughlin vote yes.
Robinson made a motion to approve regular session and vote to temporarily recess the executive session. On the advice of legal counsel, the Executive Session will reconvene at the United States Federal Courthouse, Eastern District, 101 N. 5th Street, Muskogee, Oklahoma, for purposes of a court ordered mandatory settlement conference on January 11, 2010 in the litigation matter of: Shawnda Maxwell v. Carter County, a political subdivision by being sued in the name of the Board of County Commissioners of Carter County, etal. Authority: Title 25 OS, §307(B)(4), second by McLaughlin. Vote: Robinson, Ott and McLaughlin vote yes.
Ott made a motion to approve the appointment of Theresa Jackson as the Purchasing Agent for Carter County, second by Robinson. Vote: Robinson, Ott and McLaughlin vote yes.
Ott made a motion to approve the county officers’ reports for the District Attorney and the Health Department second by Robinson. Vote: Robinson, Ott and McLaughlin vote yes.
Ott made a motion to approve requisitions for county highway, general government and all cash accounts, second by Robinson. Vote: Robinson, Ott and McLaughlin vote yes.
Robinson made a motion to approve the purchase orders for county highway, general government and all cash accounts second by McLaughlin. Vote: Robinson, Ott and McLaughlin vote yes.
No new business was discussed.
Ott made a motion to adjourn second by McLaughlin. Vote: McLaughlin, Robinson and Ott vote yes.
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Approved this 12th Day of January, 2010.
SINCERELY
_______________________________
CHAIRMAN
BOARD OF
ATTEST: CYNTHIA HARMON
CARTER
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